OTC. 09 April OTC-E-Newsletter
OTC is Here...Are you Ready?
Welcome to the OTC.09 April edition of the OTC-E-Newsletter. OTC.09 is quickly approaching and we are looking forward to another very successful event. OTC Management would like to take a moment to personally thank each of you for your continued support of OTC.
Be sure to review the information within this newsletter, as you will find it very useful when finalizing last-minute preparations. Please read this information carefully and share with your staff who have been involved in the pre-planning stages as well as your onsite staff.
OTC is 40 Years Old!
The Offshore Technology Conference will celebrate its 40th anniversary in 2009 with special commemorations throughout the event. OTC has been a successful conference for 40 years in part because of the growth of the number of international companies represented in the exhibition. Show your pride in being part of this event! Download our special 40th anniversary logo for OTC 2009. You can use the logo and your booth number in your advertisements and promotional materials to direct your audience to visit your booth at OTC. Be sure to also review the OTC Logo Policy and the OTC Website Links Policy.
New Electronic Features to Help Exhibitors Broaden Marketing Prospects at OTC
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Airport Registration
OTC will once again offer Registration Services for pre-registered international participants in the International Terminal of Houston Intercontinental Airport. OTC Registration will be located outside of the Customs Area.
Registration services are available from Friday (1 May) through Monday (4 May). Registration hours are 1200—1900 on Friday, 1100—1900 on Saturday, 1100—1700 on Sunday and 1000—1500 on Monday.
If you have pre-registered, we encourage you to utilize this service and leave the airport with your official OTC badge in hand.
If you have NOT pre-registered, you will not be able to utilize this service. You will need to proceed to Reliant Park and register onsite in order to receive your badge. Proper photo identification is required to pick up OTC badges.
Shipping of Exhibit Materials
Many of you have seen the Target Move-In schedules located on the home page of the ESM. Be sure to check this section as well as the Exhibit Schedule. Failure to comply with the move-in instructions of OTC/Freeman will result in shipments being subject to special equipment rental and crew time charges, and/or refusal of entry into the exhibit area.
Freeman will accept crated, boxed or skidded materials at the Freeman Warehouse until 22 April. Shipments arriving after this date are subject to additional charges.
Freeman will accept shipments directly to Reliant Park beginning Wednesday, 29 April at 0800 hours or in accordance with the assigned target date.
POV (Privately Owned Vehicles) Express Program
The POV Express program for each exhibiting area will again be offered this year. Please click on your prospective area below for more detailed information. Privately Owned Vehicles (POV’s) are defined as cars, pick-up trucks, vans, small tow trailers, and other trucks less than 12 feet. We will all need to work together to make this as efficient as possible for everyone. Please note that there must be two people in the car if you are going to unload your exhibit material yourself. Your vehicle may never be left unattended.
RELIANT CENTER PAVILION STADIUM
IMPORTANT: This service is not for exhibitors with straight/bobtail trucks or for contract carriers. Trucks such as these, and all other vehicles should check in at the Marshaling Yard.
Any questions or concerns regarding the POV Express Program should be directed to:
Freeman (Phone: +1.713.433.2400 Fax: +1.713.433.9441)
OTC 2010 Prospectus
On Monday evening, 4 May, the 2010 OTC Prospectus will be dropped in each exhibit booth. OTC will again be assigning booths in accordance with the Priority Points Program that has been in effect for many years. Although, you will have until the Priority Deadline Date to submit your application for 2010, if you should happen to have the same number of Points as another exhibitor, the booths will be assigned according to application date. For this reason, we encourage you to submit your application as early as possible.
Guidelines to Ease Stress
With OTC just weeks away, we wanted to provide you with some guidelines to help make your experience at OTC a little less stressful. Just click on the link above to view this information.
Should you have any questions regarding OTC, please do not hesitate to contact us.
Passing of OTC’s Sally Goldesberry
IN LOVING MEMORY
It is with great sorrow that OTC announces the passing of Sally Goldesberry after a short battle with cancer. Sally was senior manager of meetings and exhibits for SPE, with overall responsibility for meetings and tradeshows held in the Americas. She also was director of meetings and exhibitions for the Offshore Technology Conference (OTC).
“With her ability to juggle thousands of detailsand manage a large team of very capable vendors and staff, Sally made OTC run smoothly,” said Stephen Graham, Associate Executive Manager, Offshore Technology Conference.
Her family has requested that in lieu of flowers, donations may be made to the Williams Syndrome Association, www.williams-syndrome.org, in honor of her grandson Zosh Haney, in memory of Sally Goldesberry.
